đ Key takeaways
- Artificial intelligence is gradually becoming an integral part of managersâ daily lives. But the difference lies not only in the tools used: it depends above all on how they are utilised.
- Knowing how to interact effectively with AI is now becoming a skill in its own right. A good prompt can save time, improve organisation, help prepare for discussions and optimise certain day-to-day decisions.
The role of a manager has never been more demanding. Between steering the business, leading teams, managing priorities and driving change, the demands are constant.
In this context, artificial intelligence can become a valuable work assistant. In particular, it enables managers to prepare certain materials more quickly, structure ideas, summarise information and facilitate internal communication.
The aim is not to replace the manager, but toenable them to devote more time to what truly creates value: listening, decision-making, leadership and the development of their staff.
What is a prompt?
A prompt is simply an instruction given to an artificial intelligence system to obtain a specific result.
The quality of the response depends directly on the quality of the prompt. The more explicit the context, objective and expectations are, the better the AI will be able to produce a relevant response.
For example, rather than asking:
âWrite me an email.â
It is better to write:
âDraft a professional and motivational email for a project team to remind them of the monthâs objectives, thank staff for their involvement and maintain their commitment.â
Thanks to these details, the AI understands:
- the context;
- the intended objective;
- the tone to adopt;
- the recipients of the message.
This ability to formulate effective requests is gradually becoming a key skill for managers, HR managers and communications teams.
Tip 1: Prepare for a meeting in just a few minutes
Preparing for an effective meeting often takes longer than you might think. AI can help you quickly outline the topics to be discussed and organise your priorities.
Example prompt
âPrepare an agenda for a 45-minute team meeting focused on the launch of a new digital campaign. The meeting should serve to share the monthâs objectives, clarify everyoneâs responsibilities, identify any potential obstacles, and define priority actions ahead of the launch.â
With this type of request, the AI can suggest:
- a clear structure;
- a time allocation;
- facilitation questions;
- key points to watch out for.
This saves the manager valuable time whilst improving the quality of their meetings.
Tip 2: Improving managerial communication
Communication is one of the most important tools in management. However, finding the right words is not always easy, particularly during times of stress or when things are particularly busy.
Example prompt
âDraft a professional and supportive message for a team that has just come through a particularly busy week. Thank the team members for their commitment, acknowledge their efforts, and remind them of the priorities for the coming week in a positive and motivating tone.â
AI can then help to:
- thank and recognise teams;
- announce a change;
- prepare feedback;
- handle a sensitive situation with greater objectivity.
It provides excellent support for preparation ahead of face-to-face discussions.
Prompt 3: Fostering innovation and team cohesion
Managers are regularly called upon to come up with new initiatives to maintain staff engagement and boost team spirit.
AI can act as a brainstorming partner and quickly generate a wide range of ideas for action.
Example prompt
âOffers 10 simple and innovative ideas for strengthening team cohesion among young employees working in a hybrid environment. The activities should be easy to implement on a limited budget.â
In a matter of seconds, AI can generate:
- activity ideas;
- team-building concepts;
- collaborative challenges;
- initiatives to boost engagement.
This gives managers a starting point that they can then adapt to their companyâs culture.
The limitations of artificial intelligence in management
Although AI tools are advancing rapidly, they cannot replace the human qualities that make the difference in management.
No technology can fully replicate:
- empathy;
- active listening;
- emotional intelligence;
- the ability to inspire;
- an understanding of complex human situations.
AI should be seen as a tool to aid thinking and organisation, never as a substitute for the managerâs role.
The companies that will succeed in the future will be those that know how to combine the best of technology with the best of human qualities.
The DMM approach âïž
At Groupe DMM, we believe that AI will not replace managers. It will help them to be more effective.
The challenge is not to master a new tool, but to develop new practices: knowing how to collaborate with AI, maintaining a critical eye, saving time on low-value-added tasks, and focusing on what makes the difference: leadership, communication and supporting teams.
It is with this in mind that we support companies through training programmes such as Augmented Manager, Managing Human-AI Teams and AI for Managerial Performance.
